Communities In Schools of Chesterfield is currently hiring for the following position(s):
Office and Finance Manager
Provides considerable financial management, budgeting and forecasting to the CIS Administrator and Treasurer of the Board, assuming daily responsibilities for managing restricted and unrestricted funds and providing necessary financial reports and analysis. Provides administrative and operational support to the organization.
Essential Job Functions
Works in Quickbooks daily to provide considerable technical accounting management across the CIS office and all CIS school sites, in accordance with standard accounting principles. Provides status updates to the CIS Adiministrator and CIS Treasurer as needed.
Records and deposits all donations, promptly and in accordance with policies and procedures, while tracking restricted grant funds.
Develops and completes specialized, individual expenditure requests for the CIS office and CIS sites. Ensures all bills are paid and tracked in Quickbooks in a timely manner while maintaining balances.
Prepares invoice payments and tracks status.
Manages cash flow and transfers between accounts with approval from the Treasurer.
Reconciles all revenues and expenditures, preparing and maintaining monthly reconciliation spreadsheets and/or reports for restricted and unrestricted funds following standard accounting procedures. Prepares and maintains present estimate and cash flow forecasting reports to the CIS Staff, CIS Treasurer and Finance Committee, and the CIS Board for grants and budgeting purposes. Prepares individual reports for restricted grant funds as needed. Completes journal entries as needed.
Serves as the primary liaison to the Treasurer and Finance Committee for monthly meetings, managing and analyzing reports and the yearly budget process.
Works with the Program Manager to develop and manage individual CIS site budgets; responsible for purchasing for all CIS sites.
Oversees the audit process in collaboration with the audit firm, providing documentation and preparing year-end reports for timely audit of financials and preparation of Form 990. Responsible for timely filing of Form 102 and the annual SCC filing.
Works with the Development and Outreach Director to support the CIS Annual Giving Campaign by keeping electronic record of all donations, mailing donor acknowledgements in a timely manner, and supporting the financial side of grant management.
Attends pertinent CCPS and community training sessions to stay informed of current financial trends, policies, and procedures. Attends professional development connected to finance.
Conducts trainings for staff (and other partners as needed) on financial procedures, requesting disbursements, etc.
Serves as a welcoming, helpful first impression in the CIS office, and as a central information point to the public and staff regarding a variety of matters related to CIS programming and policies.
Performs the secretarial, scheduling, and administrative work required to ensure efficient operation of the organization.
Manages and maintains inventory of technology, office supplies, CIS collateral, and instructional materials. Researches and negotiates with vendors and suppliers to ensure prudent use of resources.production of print materials and organizational collateral.
Oversees and coordinates background checks for all CIS mentors and supports the mentor onboarding process.
Serves as Recording Secretary for the CIS Board of Directors. Attends all Board meetings and pertinent committee meetings. Supports Board outreach as needed.
Works in collaboration with the Development Specialist and Program Manager to support fundraising, communications, and programming functions in the office.
Strong understanding of budget and accounting processes. Strong technology skills required, including experience with databases and ability to learn new systems quickly; familiarity with Google suite and accounting software (such as QuickBooks) strongly preferred. Extremely organized with exceptional attention to detail and ability to coordinate numerous responsibilities and deadlines at once in a fast-paced environment. Thrives in a fast-paced, goal-oriented environment. Effective and positive communication skills, including by phone, email, and in person. Ability to work well independently or in a team setting. Ability to take initiative in finding solutions to problems and eager to learn. Culturally competent awareness of and sensitivity to needs of youth and families.
Bachelor’s degree in Accounting or Business Administration is preferred; 3+ years experience working in finance; or any equivalent combination of experience and training that would provide the required knowledge, skills and abilities.
Candidates must complete an online application through Chesterfield County Public Schools website. Click here to read the full job application and to apply. No phone calls please.
Development and Outreach Coordinator – Part-time
Communities In Schools of Chesterfield is looking for a dynamic and resourceful Development and Outreach Coordinator to support our fundraising and communications work. In this role, the Coordinator will work directly with the Director of Development and Outreach to advance the organization’s fund development, marketing campaigns, and donor cultivation and retention efforts.
To be successful in this part-time position, you must be highly organized, eager and open to learn new skills, possess the ability to work well with limited supervision, have strong communication skills, be goal oriented, and enjoy working with a team.
As part of the Communities In Schools of Chesterfield team, you will be joining a group of passionate, hardworking, and mission-driven individuals. This work is fun, creative, fulfilling, and challenging.
Producing and scheduling social media posts
Executing monthly eNewsletter
Drafting and submitting occasional grants
Updating website content
Assisting with organizational fundraising events
Supporting the execution of development and communications related meetings
Supporting Director of Development with donor cultivation, stewardship, and retention efforts
Designing communications collateral
Assist with donor records and acknowledgements
Qualifications and Experience:
The ideal candidate will have a bachelor’s degree and 2-3 years or more of work experience.
Keen attention to detail
Sharp writing skills
Strong communication and interpersonal skills
Demonstrates creativity in coming up with fundraising opportunities and executing event
Demonstrates excellent judgment and decision-making skills
Efficient time management in a fast-paced, deadline driven environment
Sensitivity to the work we do and the individuals and families we serve
Professional and ethical representation in community and workplace
Sound decision making and problem solving
Proficient in Microsoft Office application
Would be nice:
Experience using Canva
Experience using a donor management system
Experience with WordPress/website management
Experience with social media campaign development
Experience with crafting newsletters